Event Day Meeting Planner Checklist

WEEK OF/DAY OF THE EVENT

• Finalize attendance information
• Run and distribute attendee list and revised agenda

Speakers, VIPs and committee members should all have attendee list
• Provide notebook or folder for:

Speaker
Emcee
Hosts
• Seating chart if reserved seating; submit to facility

Mark table assignment on name badge
RESERVED table for speakers, special guests/VIPs if no head table
• Contact hotel/caterer with final numbers

• Create final attendance roster for registration table

• Print name badges

• Confirm final program details/agenda with speakers/emcees

• Be prepared to host any news people who may attend

• Arrange for delivery of meeting materials and supplies to be delivered to event site

• Assign set up assignments to committee members

• Develop event evaluation survey