Event Day Meeting Planner Checklist
WEEK OF/DAY OF THE EVENT
• Finalize attendance information
• Run and distribute attendee list and revised agenda
Speakers, VIPs and committee members should all have attendee list
• Provide notebook or folder for:
Speaker
Emcee
Hosts
• Seating chart if reserved seating; submit to facility
Mark table assignment on name badge
RESERVED table for speakers, special guests/VIPs if no head table
• Contact hotel/caterer with final numbers
• Create final attendance roster for registration table
• Print name badges
• Confirm final program details/agenda with speakers/emcees
• Be prepared to host any news people who may attend
• Arrange for delivery of meeting materials and supplies to be delivered to event site
• Assign set up assignments to committee members
• Develop event evaluation survey